Concept
The PhotoCMD uses the concept that photographs / images can be documented by describing them, managing them, and recording photographer's details.
The PhotoCMD can also accommodate any type of collection: a collection of photographs, prints, slides, video, film, etc. ... and these can be digital or actual phyisical items.
Scope
Photographs needs to be easily accessible and easy to capture. Also creating and sustaining a comprehensive, and well documented, archive a number of resources are utilised. The PhotoCMD takes this into account and records extensive information in an efficient way.
You can record extensive information about the photographer / producer and description of the item.
Management being how you got the item, where is it stored, what condition is it in, . . .
The PhotoCMD is ideal for museums, national collections, provincial / state collections, city / municipal collections, corporate / business collections, universities, private collectors, . . . including photographers personal collections.
The PhotoCMD can be used as a simple inventory system, or an extensive research tool.
FULL SPECIFICATIONS
- Photo Library: this module captures various categories (meta data) to record descriptive information about an image, such as: subject, description, location, type, category, keywords, dates, etc.
- Hyperlinks and images: the hyperlinks feature is found throughout the PhotoCMD which offers linking to images, documents, video, etc. This truly turns your database into the nerve centre of managing a collection of images as literally any file can be linked. Note: if a link is made to an image it can be viewed as a thumbnail, clipped and zoomed. You can also open an image directly in your editing application (i.e. Photoshop, Gimp, etc). As the images are stored outside the PhotoCMD this means you can link to CDs and/or an image bank on your computer or on a server.
- Photographer details: these include surname, first names, dates, geographic details, biographical details, etc.
- Labeling: the PhotoCMD also includes a labeling component designed for any general and specialised labeling tasks. It is ideal for storing information that is printed to labels (whether prints, slides, etc.). Essentially, the PhotoCMD is for any task that requires labels, whether they are required for identification purposes or not. One of the it's strengths is it's ability to store information in various sections only once, but being able to combine it in infinite ways. Information is stored using the Label Information module. The combined information from the various sections is stored temporary. This gives you the flexibility of storing the information once and combining it without any duplication. You select the information when you need it. You can also send this information, with out any retyping, straight to the Photo Library by simply clicking a button.
- Switchboard: the Switchboard appears after you have entered your username / password and guides you to the main features and functionality. For new users, it is normally about adding, editing and easily finding information they have captured. For experienced users, it is about quickly locating information and performing various tasks such as networking, updating, printing, etc. The Switchboard accommodates these requirements:
- Start: lets you immediately capture a new record and shows the number of records captured in the main sections. You can click to access the data or use the Quick Search feature to locate information according to the criteria you enter.
- Backups: the importance cannot be over-stated and there is now a detailed guide to backing up your data.
- Support: access the continuously updated online support directly.
- Networking: easy access to network your database if you are using one.
- Website: access the Logos Flow website.
- Global management details: these include features that track the management of the entire collection, such as: all photographs documented, verified, requiring conservation, ready to be displayed, etc. Including total cost of the collection, total evaluation, etc.
- Publication History: keep a record of the photograph's publication history that includes who / when authorised, photographer, publisher and date, ... including a link to any documents, websites or images - and contact details.
- Contacts and addresses: record contact, address, telephone, fax, email and Internet details and link this information where relevant; i.e. photographer, etc.
- Internet and intranet exports: this component lets you select images, and descriptive information, then automatically create a seperate database that can be placed on the Internet or an intranet. A seperate web-based product, called the PhotoOMD, is used so visitors can search and retrieve information via your website. The ideal way to keep you website current - yourself!
- Individual and grouped images: the PhotoCMD records how images may be grouped - say an images is part of a portfolio, you can record information about the portfolio and relate each image to the portfolio.
- File Capture: this utility copies image files to a folder, records the file name, links them and records basic details in the Photo Library.
- Movement: both internal and external movement of a photograph, video, etc. can be recorded and archived. You can also instantly see which images are out of their permanent storage and link to the Contact information.
- Copyright: there is a copyright section where copyright details and sequential reference numbers can be generated automatically for printing to labels.
- Text label: this feature is available for generating any number of labels with any text you need displayed.
- Formatting: the product also supports various formatting options such as font, size, style, etc.
- Notes: there are a number of areas where you can keep documentation and management notes.
- ID numbering: the ID numbering can be used to record any type of numbering system your organisation uses to uniquely identify each image in your collection.
- Exporting: a number of exporting options are available, whether you need to generate a document to be sent as an email attachment, or export the entire database to a spreadsheet ... and more.
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PhotoCMDâ„¢
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Switchboard and options
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Photographer and Description
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Description and image
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Management
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Creation and generation of labels
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File Capture utility
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