Details of the fields used for managing an artwork.
| Field name | Description | Example(s) |
| Status | All items can either be In stock, Archived or Sold, this maintains the integrity of your inventory. | Select one of the options |
| Cost | Enter the cost of the item. | Enter any amount |
| Asking price | Enter the asking price of the item. | Enter any amount |
| Asking price (VAT) | Enter the asking price of the item including VAT. | Enter any amount |
| Foreign currency | Enter the foreign currency symbol. | $
€ |
| Foreign cost | Enter the foreign cost of the item. | Enter any amount |
| Foreign asking price | Enter the foreign asking price of the item. | Enter any amount |
| Sum additional costs | Sum additional costs | Enter any amount |
| Sum projected costs | Sum projected costs | Enter any amount |
| Insurance value | Enter the insurance value of the item. | Enter any amount |
| Condition | Brief description of the condition of the item when first received / documented. | Good;
Fair, tear in left corner;
Poor, painting cracking |
| Sale name | Enter the name the person (persons, organisation, etc.) that purchased the item. Note: you should select Sold (Status section). | Enter any name |
| Sale date | Enter the date the item was sold. Note: you should select Sold (Status section). | Enter any date (format: dd mmmm yyyy) |
| Sale amount | Enter the sale amount of the item. | Enter any amount |
| Storage building | Permanent storage building. Standardised terminology advised for later retrieval. | Main building;
Office |
| Storage block | Permanent storage block. Standardised terminology advised for later retrieval. | Block A;
Office block |
| Storage floor | Permanent storage floor. Standardised terminology advised for later retrieval. | First floor;
Top floor |
| Storage room | Permanent storage room. Standardised terminology advised for later retrieval. | Room 10;
Basement;
Main vault |
| Storage specific | Permanent storage specific. Standardised terminology advised for later retrieval. | Shelf 10;
Rack 13;
Cabinet 23, box 19 |
| Invoice number | Invoice number relating to the sale of the item. | A100;
347764 |
| Invoice details | Invoice details relating to the sale of the item. | Enter any text here |
| Order number | Order number releting to the sale of the item. | Enter any text here |
| First evaluation date | Year item was first evaluated. | 1955
1875 |
| First evaluation | First evaluation in local currency. | R5000;
R90.50 |
| Latest evaluation date | Year item was last evaluated. | 1955
1875 |
| Latest evaluation | Latest evaluation in local currency. | R5000;
R90.50 |
| Evaluation notes | Notes pertaining to the evaluation of the item. | Note marked increase over last 2 years;
Evaluation not verified |
| Consignment date | Date of consignment. | 1 August 2012 |
| Notes | Any general notes related to the Management. | Any information can be entered |
